1. Every parent must read the school prospectus before they enter in contract with the school or before signing the declaration by the parent. As a proof of acceptance of the whole content of the prospectus/rules and regulations the declaration form be signed and submitted prior to the admission of your child.
2. Every parent of the child admitted to St. Francis Convent School, Jandiala Guru shall be provided with special parent-identity card with photo and complete detail.
3. Persons holding approved school identity card on behalf of their child shall be permitted entry to the school campus or be entertained by the school or office staff in any of the dealings.
4. No other persons shall be considered by the school in matters pertaining to a student/ward registered/admitted to St. Francis Convent School, Jandiala Guru.
5. The identity card of the Guardian/Parent/Student is the entry pass to the school campus. The same shall remain the property of the School and its validity will be for the specified period only. On the expiry of which parents and students must submit the same to the Principal and obtain a fresh identity card which is duly attested by the Principal.
6. The parent’s identity card must have the photo of mother and child, father/ guardian and child with their complete detail respectively.
7. Identity card provided by the school must be produced at the first main extra point near the control room and make an entry in the register kept at the control room with a special note of the purpose of visit. Persons deputed at the gate, office premises or at Enquiry are authorised to have a check on your I-card and if needed physically to examine whether one carries anything that violates the school discipline and safety. It is mandatory for every I-card holder to produce the card before the officer assigned by the school to have any dealing. Non –card holder shall in no way be allowed to enter the campus nor shall be entertained in any manner.
8. The identity card, if found misused/transferred/handed over to others who are not registered/recognised by the school, shall be forfeited by the issuing authority.
9. Each student must possess an identity card issued by the school. It should be worn around the neck whenever he/she is in the school campus and be made available for verification whenever demanded by the school authority/ staff.
10. Under criminal procedure code all parent/guardian are strictly prohibited to bring any sharp edged instruments or weapons of any kind to the school campus.
11. You are cautioned that the entire school campus is in CCTV surveillance. Any act violative of the code of conduct and discipline of the school shall be liable to penal procedures.
12. School diary is also the main information register cum rule book. It contains every aspects pertaining to the school, its curriculum, rule and regulations, manner of functioning, various prayers and conduct of programmes etc. Parent/ guardian must have a routine check-up of the school diary of their ward to know the day today information from the school.
13. Every student should bring the school diary daily. Any and every communication from the school office or information or request is primarily conveyed to the parents/guardians through the school diary by the Principal/Teachers. If the parents/guardians are asked to meet the Principal/Teachers, they must do it without fail.
14. Students are expected to reach the school campus five minutes before the first bell for morning assembly and prayer. Those who are late must obtain permission from the concerned person in-charge. Who make entries in the diaries of late comers before entering the school campus. After making three late arrival entries in the concerned daily register, Rs.20/- will be charged as fine for every subsequent late arrival from the late comer.
15. The warning bell before the beginning of the assembly is a signal for students to go to their respective class-room in perfect silence.
16. All pupils are expected to be present for the assembly during which they pray together and no one is to stay in the classroom without obtaining prior permission.
17. The attendance roll will be taken at the beginning of the two sessions.
18. No student shall be allowed to go out or to be taken out of the school campus without obtaining the ‘out pass’ from the Principal. The out pass shall not be issued unless the Principal is satisfied with the genuineness of the season/matter and the accompanying person.
19. Personal Cleanliness and grooming is expected of every student. The school uniform must be clean, well pressed and complete without any type of decorations. Students coming to the school with untidy dress, hair etc. will be fined and if not corrected they will be asked to bring their parents to explain the reason.
20. During the recess pupils are expected to leave the classrooms.
21. Boys and girls are provided with separate lavatories. No boys or girls are allowed to use lavatories other than what is specially designed and allotted to them.
22. The Principal has the right to confiscate books, newspapers, periodicals, mobile phones, cameras, i-pods and any other Electronic devices or any items/objects which may be considered objectionable.
23. The academic session of the school will be from March to February. The medium of instruction and expression is in English within the school campus. Punjabi, the mother tongue is taught from L.K.G. and Hindi, the national language from U.K.G. All students must speak English within the school Campus.
24. Money should not be lent or borrowed or articles exchanged between the students.
25. No collection of money for any purpose whatsoever is to be undertaken and no meetings, demonstrations, parting or picnic may be held without prior sanction of the Principal.
26. No pupil should bring razor, blade or any sharp edged instruments or weapons unwarranted to the school.
27. Gifts/presents to the members of the staff or other demonstration in their honour also require prior sanction of the Principal.
28. Any pupil desiring to be exempted from PT, games or any other activities in the school must produce a doctor’s certificate to the effect that he/she is physically unfit to take part therein.
29. Children have no permission to attend parties or to go to the cinema or to friend’s house on their way back home from school.
30. All pupils should have their books in a canvas or leather bag of an approved quality. Aluminium suitcase will not be allowed.
31. Care must be taken for all the school property and no pupil should scratch or spoil the desks or chairs or damage any school furniture, write or draw anything on the wall or wall tiles or in any way damage things belonging to others. Damage done even by accident should be reported at once to the class teacher or to the Principal. Any damage done must be made good by the one who does it. Anyone who sees something damaged should report the matter even if he/she not know who has done it.
32. Everyone is advised not to waste water and electricity.
33. Use of plastic carry bags in the campus is strictly prohibited. All and every waste is to be deposited in the dustbins only.
34. All letters and correspondence addressed to pupils are subject to the scrutiny of the Principal.
35. The school is not responsible for articles or money lost. It is not advisable to bring valuable articles like expensive watches, fountain pens, electrical, electronic or digital gadgets etc. to school. Pupils below V std. are advised not to wear costly ornaments or wrist watches in the school.
36. Parents and students are prohibited in running, playing, shouting, wresting, hooting, hauling and yelling inside the school building.
37. Parents are barred from using filthy, abusive or arrogant languages in the school campus; penal procedures will be initiated against such persons.
38. Entry of the parents during the school hours are strictly restricted to the sit out/ waiting hall/ parlour and counter premises only, except on special and permitted occasions like P.T meet and office hours.
39. Parents and guardians are not permitted to walk into classrooms or to interrogate students or teachers without the permission of the principal.
40. Parents are not allowed to entertain their ward in the school with food, drink or medicine etc. after the assembly bell.
41. The name, Admission number, standard and section of the pupils should be clearly marked on all his/her belongings.
42. The students should behave in a refined manner wherever they go; they should always remember that the school is judged by their conduct. They should always greet their teachers, elders and friends in a respectful, pleasant and audible tone of voice wherever they meet them in school or outside. They should be gentle and polite to their companions and others.
43. Pupils shall be cheerful in their obedience to their parents and teachers giving them always the respect and affection that is their due and accepting their guidance and correction with gratitude.
44. Students who come to school under the care of servants should never leave before they arrive. In case of delay they should report to the school office.
45. Those who go alone should not loiter about the way. They should be prompt in returning home. Students are warned not to buy anything especially eatables from street vendors or to eat anything provided by any unknown or unauthorised persons.
46. Cycles must be kept locked at the cycle stand only. Students should not ride around the school compound on bicycles. While entering or leaving the school gate, one must walk instead of riding. Students who do not possess a vailed driving license are not allowed to bring Motor vehicle of any description to the school.
47. In order to bring discipline and have mastery over misspending in the life of students Parents are advised to facilitate and provide with the required or desired food and minerals to their children in a suitable tiffin box/ container.
48. No unknown or unauthorised or unregistered person shall be permitted to meet/conduct or entertain children in any manner during the school hour.
49. Students will not be called to answer phone calls during class hours, unless it is very urgent.
50. The Principal has the right to suspend or request the withdrawal of any pupil without having to state any reason provided that he/she judges that such a step is necessary in the interest of the school.
51. The school welcomes any suggestions and advices which are positive and constructive for the welfare of the children and the school. But however the school cannot guarantee to implement them immediately.
52. Those persons/children who cause any agitation and incite others to do so against school or join with any anti-social element to disturb the peaceful atmosphere and smooth functioning of the school, plotting against the larger interest of the school, instigating parents or general public, abetting to commit a crime against the school or its management within or outside school which cause damage to persons, reputation or good will of the school forfeit the right to continue in the school or in association with the school. Those persons will be dismissed without giving any other reason.
53. Strict disciplinary action shall be initiated against anyone found misusing the services or privileges offered by the school. They shall barred from availing such benefits with immediate effect.
54. Strict disciplinary/penal/criminal action shall be initiated against any parents/others who forge any of the documents, circulars, notices, I-cards, bills, receipt etc. issued by the principal/management or using the Name , Fame, Good Will, title, Seal and forged signature of the school authority for any purposes.
55. The management has the right to take disciplinary action against students/parents who do not comply with the rules of conduct and discipline of the school as published in the school prospectus, school diary or made known through circulars from time to time.
56. The school has the right to teach any subject that is required and approved by the Board of Education both compulsory and optional.
57. Parents are requested not to contact the school staff with any issues except the office hours. Contacting the staff at odd hours in their residence is strictly forbidden; all school matters should be dealt in the school only.
58. Just because one child of yours is admitted in the school does not in any way guarantee admission to all other children of your own family or of your relations.
59. Parents/Guardians are welcome to meet the Principal from 08:00 am to 09:00 am. in summer and 09.00am to 10.00 a.m. in winter season on all working days.
60. In order to inculcate in the little young minds of children the spirit of virtue like cooperation, togetherness, companion, mutual love and care, love for the needy and less privileged, charity to the suffering fellow men, respect to the teachers, culture and country etc. the school teaches such values with priority. All students are expected to participate and contribute to the common initiative programmed by the school to promote charity, entertainment programmes etc., as undertaken by the school from time to time.
61. All classes are provided with saving boxes meant to collect donations meant for aid to the poor, that the children will inculcate the virtue of charity to the needy and less privileged.
62. In order to provide opportunities for exhibiting or discovering the hidden talents and abilities of the students, the school organises certain celebrations of special importance which include Principal’s Day, Teachers’ Day, Director’s Day, Annual Day, Sports Day, Inter school or interstate competitions, Independence Day, Republic Day, Christmas Day, Rangoli etc. and also works of charity as per the demand placed by the given circumstances. In this regard each child may be asked to donate or contribute a sum as decided and informed to every parent by the school.
63. Please remember, education also means character formation and we need to discuss the matters with you. As per instructions from the council, value education and character formation need to be given prime importance during a child’s years of schooling. Henceforth, the remark registered in your child’s “student’s Log Book” will be entered in their Progress Report. We need the parent’s co-operation in correcting the child’s behaviour through open dialogue between the teachers and parents on days allotted for the P.T.M. (Parent-Teacher Meet).
64. Disciplinary Action: Since the school management has strictly instructed its staff to avoid all kinds of corporal punishment, it has become dire need to discipline the students only with the co-operation of the parents. On any serious indisciplinary behaviour of a ward a "Letter of Information" will be sent to the concerned parents and if the child does not make any improvement after three chances of receiving the "Letter of Information" and the correction given in consultation with the parents in the light of the letter, a child may be asked to discontinue his/her studies in this school.
65. Periodical Reports and the Report Book will keep parents/guardians informed of the progress of their wards. These reports are to be signed and returned in time as given in the school diary.
66. The school does not provide conveyance of the students:
The transport of the children to and from the School the responsibility of the parents. Parents are to ensure the safety and security of their children outside the school campus and thus should entrust the care and transportation of their children to trust worthy persons after a thorough enquiry of the person and inspection of the means of transport and its concerned documents. The school will not entertain any complaint on this matter or be responsible in any way. Hence the strict implementation or the order of the Hon’ble High Court and transport norms of the state in this regard able the prime concern of the school.
67. Special classes, sports and games, cultural and literary activities may be organised on Saturday as and when required. Participation will be deemed compulsory, in such cases.
68. Special remedial classes are offered to all week children at free of cost. Parents are called to comply with the demand placed by the Principal in this regard. Parents are to arrange means of conveyance to their child if he/she is availing this benefit.
69. Co-curricular activities and outdoor activities such as class picnics, camps and study-tour shall be compulsory for all and expenses will be charged from the students.
70. No student is permitted to bring cell phone to the school complex. Parents and teachers are required to switch off their mobile phones in the school building.
71. Duplicate copy of Transfer Certificate is ordinarily not issued. In special cases such certificate will be issued after verification of the case and on the written application by the person concerned on payment of Rs.200/-.
72. A student who is caught using unfair means in the examination will be awarded zero in the concerned paper and it could lead to his dismissal.
73. Duplicate copy of School Diary will be issued only by the Principal, after verification, on a payment of Rs.200/-. Children must take care to bring this diary daily to school and also to safeguard it.
74. No physical violence or verbal violence is permitted in the school. If anyone found using such means, he/she will be suspended with immediate effect and an enquiry will be conducted which may lead to one’s dismissal if proved guilty.
75. Every child admitted to the school is encouraged to contact the principal’s office or any teaching staff of his/her choice in case of any violence, harassment, misuse, abuse or cruelty done against him/her by the members of the family or anyone; and the matter will be reported to the commission for protection and welfare of children or to the nearest police station.
76. Allotting of Sections/Houses and shuffling as the same as and when required, is fully at the discretion of the school authorities and no request for a particular section/house or changing of section/house is entertained.
77. The tendency of the students to go for private tuition is strongly discouraged. The school teachers shall not engage themselves in private tuition for the children of the same school or to canvas any child for the same, expect with the permission of the Principal.
78. Parent-Teacher Meeting is to be attended by all parents /guardians of the wards. Those students whose parents/guardians have not attended the PTM without having obtained prior consent of the Principal will not be allowed to attend the classes unless and until a reasonable explanation by their parents/guardians be given to the Principal or to the person appointed on behalf of the principal.
79. Every parent must bring the Fee Receipt Book on the day of PTM and produce it before the class teacher/teacher-in-charge/appointed staff if demanded.
80. No tuition fee shall be collected on the day of parent-teacher meeting (PTM).
81. While sending letters or making remittance of fee or making inquiries, please note the full name (as written in the admission form) of the child. His/her class and Roll Number/Admission No/Code No. is very important to note because many students are there in a class/school with the same name.
82. Parents and guardians are requested to notify the school of any change in their address and phone numbers.
83. PHYSICS, CHEMISTRY AND BIOLOGY LABS:-
a. Student shall enter the lab only with the permission of the principal or the lab in charge.
b. Every student shall take utmost care of lab equipment while handling the same.
c. Uses of chemicals and disposal of the waste should be done with the approval of the appointed authority.
84. COMPUTER LABS:-
a. All are expected to put off their sandals before enter into the computer lab.
b. No one is permitted to operate on the machines without the permission of the person in-charge.
c. No is allowed to bring in any device like pen drive, cd’s, cards, hard disks or any others and use on school computer.
d. No one is allowed to use internet service without the approval of the teacher in-charge.
e. Misuse of any machine or facilities for any of the legally prohibited means of entertainment or activities shall be considered a very serious offence resulting in suspension or dismissal of wrong doer.
a. Strict discipline and silence is to be observed in the library and reading room.
b. Library books may be issued to the senior classes and be returned only during the Library period. Anyone failing to return the book on the due date shall incur a fine of Rs.10/- per day.
c. Marking, underlining, cutting, erasing or damaging pages of the books are strictly prohibited. Any damage or loss of library book shall be replaced by the borrower by paying a fine according to the cost of prize of the book, as per the discretion of the Librarian/Principal.
d. Periodicals/magazines are to be read in the Library/Reading Room only and the same are to be placed in their specific places after use.
e. If necessary the Librarian/Principal may recall a book at any time.
f. All pupils from VI STD onward must read a minimum of 10 English books, 8 Hindi books and 8 Punjabi books in a year. A one page summary of each book read must be shown to the class teacher or else 2 marks for every book not thus read will be deducted from English, Hindi and Punjabi paper in the Final examination.
g. Admission Card for the Board Examination of class X will be issued only after recovering all dues including the library books.
86. TRANSPORTATION :
St. Francis Convent School, Jandiala Guru, Dist. Amritsar does not provide any school buses or any other means of transportation for the students. The school Principal will not provide or guarantee means of transport to the students seeking admission in the school. Therefore, every parent wanting to admit their ward must themselves ensure the safe arrival of the child/children to and from the school campus. The parents are strictly advised to comply with the following guidelines before they arrange or enter in contract with any private carriers.
• Every parent should entrust their child to a known and trustworthy person only.
• Every parent must ensure that the private carrier must fulfil all the demands/norms set up by the honourable Supreme Court, High Court, Traffic Authority of the state and motor Vehicle Act. 1988.
• Every parent must ensure the safety of the vehicle and check with all the documents pertaining to the transport means and ensure their validity in accordance with the Law and make sure that the vehicle is in compliance with the traffic Norms.
• That every parent must inform the school, in written about the transport arrangement with the name of the vehicle owner, name of the conductor, with their phone numbers, category of vehicle and it’s Reg. No., place and time of boarding etc. to have them in the school record.
• That the school, principal, management and the staff shall not be responsible for any act of violation of the information/guidelines stated above. • Parents/children are advised to inform the school office regarding the following:
• Drivers using drugs/alcohol, abusive and filthy languages, using mobile phone while driving, smoking while in driving.
• Giving corporal punishment to the students
• Over speeding of the vehicle
• Not keeping up the time schedule given
• Creating traffic obstacle or fight with others
• Any other misbehaviour which is prohibited by the law.
• Sexual Harassment in any form